Artificial Intelligence (AI) tools are transforming the way we approach our work, making tasks faster, more efficient, and more innovative. The Digital Information Department (DID) of Van Buren County has carefully reviewed and selected a set of AI technologies that meet our standards for utility, security, and accessibility. These tools are now officially endorsed for staff use.
However, even with these vetted tools, we must remain mindful of data privacy concerns. Remember: restricted or sensitive information should never be uploaded to any AI tool. Read on to discover the tools you can use and the best practices for responsible AI usage.
DID-Approved AI Tools
Here’s the list of AI technologies now available for use:
1. ChatGPT
ChatGPT, developed by OpenAI, is a conversational AI tool that assists with idea generation, drafting content, and answering knowledge-based questions. It's perfect for brainstorming, drafting emails, or even writing reports.
2. Notebook LM
Notebook LM by Google is an AI-powered note-taking tool that offers insights from your existing documents. This tool is excellent for organizing projects, synthesizing research, and answering queries based on your uploaded content.
3. Claude
Claude, developed by Anthropic, is a versatile AI assistant designed to help with writing, coding, and brainstorming. It’s known for its focus on user intent and easy-to-use interface, making it a great tool for everyday productivity.
4. TurboScribe
TurboScribe is an AI transcription tool that makes it easy to turn recorded meetings or interviews into accurate, editable text. It's ideal for documenting discussions, creating meeting minutes, and more.
5. Chatbase
Chatbase powers tools like Marty and MapBuddy, the County’s AI assistants for public inquiries. These chatbots offer quick and accurate responses to community questions, helping to reduce staff workload and enhance citizen engagement.
6. Napkin
Napkin AI specializes in creating business graphics and diagrams. Whether you need flowcharts, organizational charts, or process diagrams, Napkin AI helps turn ideas into clear, professional visuals. It’s a great tool for staff working on presentations, reports, or strategic planning.
7. Gamma
Gamma is an AI tool for creating visually appealing presentations and documents. It simplifies the process of turning ideas into engaging slides or reports, saving time while maintaining professionalism.
8. Copilot
Microsoft Copilot integrates with Office applications like Word, Excel, and PowerPoint to assist with document creation, data analysis, and presentation design. It’s a seamless way to enhance your productivity within tools you already use daily.
9. and MORE...
There are many other excellent AI tools out there you can use. These are just the ones we use regularly here in the DID. Know of some other great AI tools? Make sure to tell us about them. Want us to vet a tool you are thinking about using? We'll do it!
Data Privacy: Protecting What Matters
While these AI tools can save time and enhance creativity, protecting sensitive data is paramount. Follow these key guidelines when using any AI technology:
Never Upload Restricted Information: Avoid inputting sensitive details such as Social Security numbers, personal health data, or confidential project details into any AI tool. Even with secure tools, it’s best to err on the side of caution.
Adhere to County Policies: All AI use should comply with Van Buren County’s data privacy and cybersecurity protocols. If you’re unsure whether a tool is appropriate for a specific task, consult IT or your supervisor.
Keep Proprietary Data Secure: For sensitive projects, consider limiting AI involvement or only using tools approved for high-security tasks.
Getting Started with AI Tools
The DID is here to help you make the most of these technologies! We will be hosting training sessions and providing user guides for each approved tool. These resources will ensure you’re equipped to use AI effectively and responsibly. Look out for announcements in your inbox about upcoming sessions.
AI: A Partner in Progress
Van Buren County is embracing AI to empower its staff to work smarter and serve the community better. From improving efficiency to enhancing communication, these tools are invaluable in helping us achieve our goals.
As we integrate AI into our daily operations, remember that responsible use is key. By safeguarding data and following best practices, we can unlock the full potential of AI while maintaining the trust of our community.
Have questions or feedback about AI at work? Contact the Digital Information Department. Let’s harness the power of AI to make Van Buren County stronger together!
Stay tuned for more updates and resources on technology in the workplace!
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